Effective Date: May 22, 2020
SoftMaji InfoTech Private Limited respects the privacy of candidates who use our careers website or apply for employment opportunities with us.
This Privacy Policy explains what personal information we may collect through careers.softmaji.in, why we collect it, how we may use it, and the choices available to candidates regarding their information.
By submitting information through our careers website, you acknowledge that your information may be processed as described in this Privacy Policy.
1. Who We Are
The careers website is operated by:
SoftMaji InfoTech Private Limited
4/40 Vipul Khand, Gomti Nagar
Lucknow, Uttar Pradesh
India – 226010
For privacy or recruitment-related questions:
HR Email: hr@softmaji.in
For general enquiries:
Email: hello@softmaji.in
2. Information We May Collect
When you browse our careers website, contact our HR team, or apply for a position, we may collect information that you provide directly to us.
This may include:
- Full name
- Email address
- Contact information
- City or location
- Resume or CV
- Educational qualifications
- Employment history
- Work experience
- Technical and professional skills
- Certifications
- Assessment certificate details
- Portfolio links
- GitHub or professional profile links
- Current employment information
- Notice period or availability
- Salary-related information provided during recruitment
- Internship experience
- Project information
- Interview responses
- Information submitted through application forms
- Other information that you voluntarily provide during recruitment
Please provide only information that is relevant to your application.
3. Resume and Documents
If you upload or submit a resume, CV, certificate, portfolio, or another document, we may process the information contained in that document for recruitment purposes.
Your resume may contain information such as your:
- Name
- Email address
- Contact details
- Education
- Employment history
- Skills
- Certifications
- Projects
- Professional achievements
Candidates should avoid including unnecessary sensitive personal information in their resumes or applications.
Please do not submit passwords, OTPs, payment card information, banking passwords, or other information that is not required for recruitment.
4. Skill Assessment Information
Some job positions may require candidates to complete a skill assessment before applying.
These assessments may be provided through our assessment platform, Certify.
When applicable, we may receive or verify information related to your assessment, such as:
- Candidate name
- Assessment name
- Certificate details
- Certificate ID
- Assessment status
- Result or score
- Certificate verification information
Information collected directly through Certify may also be subject to the privacy policy and terms applicable to that platform.
Completing or passing a skill assessment does not guarantee employment with SoftMaji InfoTech Private Limited.
5. Technical Information
When you access our careers website, certain technical information may be collected automatically by our website, hosting provider, security services, analytics tools, or similar technologies.
This may include:
- IP address
- Browser type
- Device type
- Operating system
- Date and time of access
- Pages visited
- Referring website or source
- General website activity
- Error and security logs
This information may be used for website operation, security, troubleshooting, analytics, and performance monitoring.
6. How We Use Candidate Information
We may use the information collected through our careers website for purposes such as:
- Receiving and processing job applications
- Reviewing candidate qualifications
- Reviewing resumes and portfolios
- Verifying assessment certificates
- Evaluating suitability for a position
- Contacting candidates
- Scheduling interviews
- Conducting recruitment assessments
- Managing interview processes
- Communicating application status
- Maintaining recruitment records
- Preventing misuse or fraudulent applications
- Protecting our website and systems
- Improving our recruitment process
- Meeting applicable legal or regulatory requirements
We aim to use candidate information only for legitimate recruitment, administrative, security, and legal purposes.
7. Recruitment Communication
If you apply for a job, submit an assessment certificate, or contact our HR team, we may communicate with you regarding your application.
Communication may include:
- Application confirmation
- Application status
- Assessment information
- Certificate verification
- Interview invitations
- Interview scheduling
- Practical assessments
- Requests for additional information
- Selection or rejection information
- Joining-related communication
- Other recruitment-related updates
Receiving recruitment communication does not mean that a candidate has been selected for employment.
8. Future Job Opportunities
We may retain relevant candidate information for a reasonable period where necessary for recruitment records or future suitable opportunities, subject to our internal requirements and applicable law.
If we contact you regarding another opportunity, you may tell us that you are no longer interested.
You may also contact us regarding deletion or correction of information as described below.
9. How We Share Information
We do not sell or rent candidate personal information.
Candidate information may be accessible to people who reasonably need it for recruitment or business operations, such as:
- Authorized HR personnel
- Relevant management personnel
- Interviewers
- Relevant department heads
- Authorized technical or administrative personnel
We may also use third-party service providers for functions such as website hosting, email delivery, security, analytics, file storage, or other technical services.
Such service providers may process limited information as necessary to provide their services.
Information may also be disclosed where required by applicable law, a lawful government request, court order, or other valid legal process.
10. Cookies and Similar Technologies
Our website may use cookies or similar technologies for basic website functions, security, analytics, and performance.
Cookies are small pieces of information stored by your browser.
Depending on the services used on the website, cookies may help us:
- Keep the website functioning correctly
- Understand general website usage
- Identify technical problems
- Improve website performance
- Maintain security
You can manage or disable cookies through your browser settings.
Disabling certain cookies may affect some website functions.
11. Analytics
We may use website analytics or similar tools to understand how visitors use our careers website.
Depending on the tools being used, information may include:
- Pages visited
- Approximate session duration
- Browser information
- Device type
- General geographic region
- Referral source
- Website interactions
We may use this information to understand website performance and improve the careers website.
12. Data Security
We take reasonable technical and organizational measures to protect candidate information against unauthorized access, loss, misuse, alteration, or disclosure.
These measures may include appropriate access controls, server security, authentication, software updates, and other security practices.
However, no website, database, email system, or method of internet transmission can be guaranteed to be completely secure.
Candidates should also take reasonable precautions when submitting information online.
13. Data Retention
We may retain candidate information for as long as reasonably necessary for the purpose for which it was collected, including recruitment administration, future hiring consideration, dispute handling, security, record keeping, and compliance with applicable legal requirements.
Retention periods may vary depending on:
- The type of information
- Recruitment status
- Business requirements
- Security requirements
- Legal or regulatory obligations
When information is no longer reasonably required, we may delete, anonymize, or securely dispose of it in accordance with our internal practices and applicable law.
14. Your Privacy Requests
Subject to applicable law and the circumstances of your request, you may contact us regarding personal information that you have submitted to us.
You may request:
- Information about your submitted personal data
- Correction of inaccurate information
- Updating of outdated information
- Deletion of information where applicable
- Withdrawal of your job application
- Withdrawal of consent where processing is based on consent
- Assistance with a privacy-related concern
Requests can be sent to:
Please provide enough information for us to identify your application and understand your request.
For security reasons, we may need to verify your identity before processing certain requests.
Some information may need to be retained where required or permitted by applicable law or where reasonably necessary for legitimate records, security, dispute resolution, or legal obligations.
15. Withdrawal of an Application
You may withdraw your job application by contacting our HR Department.
Withdrawing your application means that you no longer wish to be considered for the relevant position.
Withdrawal of an application does not necessarily require immediate deletion of every record where retention is required or permitted for legitimate administrative, security, or legal purposes.
16. Third-Party Websites
Our careers website may contain links to other websites, services, or platforms.
For example, candidates may be directed to an assessment platform or another service used during recruitment.
Third-party websites may have their own privacy policies and terms.
We recommend reviewing the applicable privacy policy before submitting personal information to an external website.
SoftMaji is not responsible for the independent privacy practices of third-party websites that we do not operate.
17. External Profiles and Links
Candidates may voluntarily provide links to professional profiles, portfolios, GitHub accounts, personal websites, or similar resources.
If you provide such a link, our recruitment team may review publicly available information relevant to your application.
Please share only profiles or links that you want us to consider during recruitment.
18. Information About Other People
Please do not submit personal information about another person unless you are authorized to provide that information.
If references or other third-party details are required during recruitment, candidates should ensure that the relevant person is aware that their information may be provided to us.
19. Children and Employment Applications
Our careers website is intended for individuals seeking employment, internships, or other professional opportunities.
Candidates must meet the minimum age and other eligibility requirements applicable to the position for which they apply.
We do not intentionally request personal information from children where such collection would not be appropriate or lawful.
If you believe that personal information relating to a child has been submitted to us improperly, please contact:
20. Accuracy of Information
Candidates are responsible for ensuring that the information submitted during the recruitment process is accurate and not intentionally misleading.
If your information changes after submitting an application, you may contact our HR Department where an update is necessary.
Providing false information may affect your application or employment process.
21. Changes to This Privacy Policy
We may update this Privacy Policy when our recruitment process, website, technology, business practices, or applicable legal requirements change.
When we make changes, the updated version will be published on this page with a revised effective date.
Candidates are encouraged to review this page periodically.
22. Contact Us About Privacy
For questions, correction requests, deletion requests, application withdrawal, or other privacy-related concerns, please contact:
SoftMaji InfoTech Private Limited
4/40 Vipul Khand, Gomti Nagar
Lucknow, Uttar Pradesh
India – 226010
HR and Recruitment Privacy: hr@softmaji.in
General Enquiries: hello@softmaji.in
Please include enough information in your email for us to understand and respond to your request.
23. Important Notice
Submitting an application does not create an employment relationship and does not guarantee an interview, shortlisting, selection, or employment.
Candidate information is reviewed as part of the recruitment process and employment decisions are made separately according to the requirements of the relevant position.
By continuing to use the careers website or submitting information through it, you acknowledge that you have read this Privacy Policy.