Company: SoftMaji InfoTech Private Limited
Department: Human Resources
Reporting To: HR Manager
Job Type: Full Time
Experience: Freshers Welcome | 0 to 3 Years Experience
Location: Lucknow, Uttar Pradesh
Work Mode: Office + Flexible Work From Home
Salary: ₹14,600 to ₹27,000 per month, based on skills, experience and performance

About the Role

We are looking for a responsible, professional and people-friendly HR Executive to join our Human Resources team at SoftMaji InfoTech Private Limited.

This is a good opportunity for both freshers and experienced candidates who want to build a long-term career in Human Resources.

The selected candidate will report directly to the HR Manager and will work closely with employees, candidates, management and different departments of the company.

You will not be limited to recruitment only. You will get practical exposure to different areas of HR including recruitment, employee onboarding, attendance, leave management, employee records, employee communication, performance tracking, training, payroll coordination, employee engagement and general HR operations.

For freshers, we will help you understand the practical side of HR. You should be ready to learn, communicate with people and take responsibility for your work.

IMPORTANT: SKILL TEST REQUIRED BEFORE APPLYING

Complete the Skill Test First

Before applying for this job, you are required to take the HR Skill Test for the same skill.

The purpose of this test is to understand your basic HR knowledge, practical understanding and suitability for the role.

Application Process

1. Take Skill Test

↓

2. Pass the Skill Test

↓

3. Receive Your Certificate

↓

4. Share Your Certificate With Us

↓

5. Application Review and Interview Process

Take the Skill Test

Take Skill Test →

After passing the test, share your certificate with us. We will then process your application.

Please complete the relevant HR Skill Test before submitting your job application.

Candidates who have not completed the required skill test may not be considered for further processing.

Key Responsibilities

1. Recruitment and Hiring

You will assist the HR Manager in the complete recruitment process.

Your responsibilities may include:

• Understanding the company’s current hiring requirements.
• Preparing and publishing job openings on suitable job portals and platforms.
• Searching for suitable candidates.
• Reviewing resumes and shortlisting candidates.
• Contacting candidates and explaining the job role.
• Conducting initial HR screening.
• Scheduling interviews with the concerned team.
• Maintaining candidate information and interview records.
• Following up with candidates after interviews.
• Communicating selection and rejection professionally.
• Coordinating the joining process for selected candidates.
• Maintaining a proper recruitment pipeline.
• Keeping recruitment records updated.

2. Employee Onboarding

You will assist the HR Manager with the onboarding of new employees.

This may include:

• Collecting required employee documents.
• Completing joining formalities.
• Preparing and maintaining employee records.
• Explaining company rules and HR policies.
• Helping employees understand company procedures.
• Coordinating with management and other departments.
• Making sure new employees receive the required information.
• Maintaining proper onboarding records.

3. Employee Records and HR Documentation

You will be responsible for maintaining accurate HR records under the guidance of the HR Manager.

Records may include:

• Employee personal information.
• Joining documents.
• Offer letters.
• Appointment letters.
• Employee agreements.
• Attendance records.
• Leave records.
• Salary related information.
• Performance records.
• Warning or disciplinary records.
• Exit and resignation documents.
• Other HR related documents.

Employee information must always be handled confidentially.

4. Attendance and Leave Management

You may be responsible for:

• Maintaining employee attendance records.
• Tracking late arrivals and absences.
• Maintaining leave records.
• Coordinating leave approvals.
• Following up on unplanned absences.
• Preparing attendance information when required for payroll.
• Identifying regular attendance issues.
• Reporting attendance concerns to the HR Manager.

5. Employee Communication

HR is an important communication point between employees and management.

You may be required to:

• Communicate company policies and updates.
• Inform employees about HR announcements.
• Listen to employee concerns.
• Understand employee problems.
• Coordinate with the HR Manager for suitable solutions.
• Maintain professional communication.
• Help create a positive working environment.
• Follow up with employees when required.

6. Employee Grievances

You will assist the HR Manager in handling employee concerns and grievances professionally.

This includes:

• Listening carefully to employee complaints.
• Understanding the actual issue.
• Maintaining confidentiality.
• Discussing the matter with the HR Manager.
• Following company policies.
• Keeping proper records where required.
• Following up until the matter is appropriately addressed.

The HR Executive should remain professional and neutral while handling employee related matters.

7. Performance Management

You may assist the HR Manager with employee performance activities.

This can include:

• Maintaining performance records.
• Coordinating performance reviews.
• Collecting feedback from managers.
• Following up on performance improvement plans.
• Helping employees understand performance expectations.
• Maintaining records of performance discussions.
• Supporting performance based salary review processes.

8. Training and Development

You will also support employee learning and development activities.

This can include:

• Identifying basic training requirements.
• Coordinating internal training sessions.
• Preparing training schedules.
• Communicating training details to employees.
• Maintaining training attendance and records.
• Collecting employee feedback after training.

9. Payroll Coordination

The HR Executive may coordinate with the HR Manager and Accounts team for monthly payroll related activities.

This may include:

• Providing attendance information.
• Providing leave information.
• Sharing approved salary changes.
• Reporting new joiners.
• Reporting employees who have left.
• Providing approved incentive or deduction information.
• Checking basic payroll related information before processing.

The HR Executive is not necessarily expected to independently handle accounting or payroll calculations unless assigned.

10. Employee Engagement

You may help organize activities that improve employee engagement and workplace culture.

This may include:

• Team activities.
• Employee engagement activities.
• Birthday or work anniversary activities.
• Internal events.
• Team meetings.
• Training sessions.
• Employee feedback activities.

11. Exit and Resignation Process

You may assist the HR Manager during the employee exit process.

Responsibilities can include:

• Receiving resignation information.
• Coordinating the exit process.
• Maintaining exit documentation.
• Conducting or coordinating exit discussions.
• Collecting company assets where applicable.
• Coordinating with management and Accounts for final settlement.
• Updating employee records.

Reporting Structure

The selected candidate will report to the HR Manager.

The HR Manager will guide the HR Executive regarding:

• Recruitment priorities.
• Employee management.
• HR policies.
• Performance reviews.
• Employee grievances.
• Attendance and leave matters.
• Training activities.
• HR documentation.
• Other HR related responsibilities.

The HR Executive is expected to follow the instructions and processes provided by the HR Manager while also taking reasonable ownership of assigned work.

What We Expect From You

You do not need to know everything from Day 1.

However, you should have a genuine interest in HR and be willing to learn.

We expect you to have:

• Good communication skills.
• Basic knowledge of HR concepts.
• Good listening skills.
• Professional behaviour.
• Good organizational skills.
• Ability to maintain records properly.
• Basic computer knowledge.
• Basic knowledge of MS Word and Excel or Google Docs and Sheets.
• Ability to write professional emails and messages.
• Ability to communicate politely with candidates and employees.
• Good follow-up skills.
• Ability to maintain confidentiality.
• Ability to work independently when required.
• Ability to work with different teams.
• Good time management.
• Problem solving ability.
• A positive and responsible attitude.

For Freshers

Freshers are welcome to apply.

You do not need 2 to 3 years of HR experience to apply for this position.

If you are a fresher, you should be ready to learn:

• How recruitment works in a real company.
• How to screen resumes.
• How to conduct basic HR interviews.
• How employee onboarding works.
• How attendance and leave are maintained.
• How HR documentation is handled.
• How employee communication should be done.
• How workplace problems are handled professionally.
• How performance reviews work.
• How HR coordinates with management and Accounts.
• How professional HR records are maintained.

Your learning ability, communication, responsibility and performance will be important.

Educational Qualification

Preferred Qualification

• Bachelor’s degree in Human Resources.
• Bachelor’s degree in Business Administration.
• Bachelor’s degree in Management.
• Any other relevant graduation degree.

Candidates from other graduation backgrounds may also apply if they have a genuine interest in HR and good communication skills.

MBA or PGDM in HR will be an advantage but is not compulsory.

Experience

Freshers

0 to 1 year experience.

Freshers are welcome.

Experienced Candidates

Candidates with 1 to 3 years of experience in HR, recruitment or general HR operations are preferred for experienced level responsibilities.

Candidates with more relevant experience may be considered for a suitable position based on their skills and previous experience.

Salary Structure

The salary range for this position is:

₹14,600 to ₹27,000 per month

The final salary will depend on:

• Communication skills.
• HR knowledge.
• Recruitment ability.
• Previous experience.
• Practical HR skills.
• Responsibility level.
• Performance during the selection process.
• Performance after joining.

Indicative Salary Levels

HR Executive Trainee / Fresher
₹14,600 to ₹17,000 per month

HR Executive
₹17,000 to ₹21,000 per month

Senior HR Executive / Strong Performer
₹21,000 to ₹27,000 per month

Salary growth is performance based and is not automatically guaranteed only because an employee completes a certain number of months.

Employees who consistently perform well and take additional responsibilities may receive salary revisions and career growth opportunities.

Performance Based Growth

At SoftMaji, we believe salary growth should be connected with actual work and performance.

Performance may be evaluated based on:

• Recruitment performance.
• Quality of candidate screening.
• Employee support.
• Attendance and leave management.
• HR documentation accuracy.
• Timely completion of HR tasks.
• Communication quality.
• Employee coordination.
• Responsibility and ownership.
• Ability to solve HR related problems.
• Team coordination.
• Professional behaviour.
• Overall contribution to the company.

Good performers may receive additional responsibilities, salary revision and role growth opportunities.

Work From Home Flexibility

This role may include flexible Work From Home opportunities depending on the nature of the work, employee performance and company requirements.

WFH is not necessarily available for every day or every situation.

Some HR activities may require physical presence in the office, especially:

• Candidate interviews.
• Employee onboarding.
• Documentation.
• Important meetings.
• Employee discussions.
• Company events.
• Other activities where physical presence is required.

Eligible employees may receive flexible WFH options based on their role, work requirements and performance.

Perks and Benefits

Depending on role, eligibility and company policy, employees may receive:

• Performance based salary growth.
• Flexible WFH opportunities.
• Learning and development opportunities.
• Practical HR exposure.
• Career growth opportunities.
• Employee recognition.
• Performance incentives where applicable.
• Training opportunities.
• Professional working environment.
• Exposure to different departments and business operations.
• Opportunity to work with a growing technology company.
• Opportunity to take additional responsibilities and grow into senior HR roles.

Benefits and incentives may vary according to company policy, role and employee eligibility.

Career Growth

A candidate joining as an HR Executive can grow into roles such as:

HR Executive → Senior HR Executive → HR Manager → Senior HR Manager / HR Lead

Career growth will depend on performance, skills, experience, leadership ability and business requirements.

Important Skills That Will Help You

Communication

You should be comfortable speaking with candidates, employees and management.

Excel and Google Sheets

You should be able to maintain basic employee, attendance and recruitment records.

Recruitment

You should understand the basic process of finding, screening and coordinating candidates.

Follow Up

HR requires regular follow up with candidates, employees and managers.

Confidentiality

Employee salary, personal information, complaints and HR records are confidential. You must handle such information responsibly.

Professional Behaviour

HR represents the company when communicating with candidates and employees. Professional behaviour is very important.

Time Management

You may have multiple HR activities at the same time. You should be able to prioritize your work.

What a Good HR Executive Looks Like

We are looking for someone who:

• Takes responsibility instead of waiting for every instruction.
• Communicates clearly.
• Does not ignore employee or candidate messages.
• Completes work on time.
• Keeps proper records.
• Handles sensitive information responsibly.
• Is comfortable talking to new people.
• Can manage multiple HR tasks.
• Learns from mistakes.
• Can work with management as well as employees.
• Understands that HR is not only about hiring people.
• Wants to build a long term career in HR.

Who Should Apply?

You should apply if you are:

• A fresher looking to start a career in HR.
• A graduate interested in Human Resources.
• An experienced HR Executive looking for a better opportunity.
• Someone with recruitment experience who wants to learn complete HR operations.
• Someone who enjoys working with people.
• Someone who is organized and responsible.
• Someone who wants practical exposure in a growing technology company.

Who May Not Be Suitable?

This position may not be suitable if you:

• Do not enjoy communicating with people.
• Do not want to handle employee related responsibilities.
• Frequently miss deadlines.
• Are uncomfortable maintaining records.
• Cannot maintain confidentiality.
• Expect salary growth without performance.
• Do not want to learn new HR processes.
• Are not comfortable with basic computer work.

Hiring Process

The selection process may include:

1. Skill Test

Complete the required HR Skill Test before applying.

2. Certificate Submission

After successfully passing the test, share your certificate with us.

3. Application Review

Our HR team will review your application and certificate.

4. HR Screening

A basic discussion about your education, experience, communication and expectations.

5. Skill and HR Discussion

Depending on the candidate, we may discuss recruitment, HR situations, communication and basic HR knowledge.

6. Final Discussion

Selected candidates may have a final discussion with the HR Manager or concerned management team.

7. Selection and Joining

Selected candidates will receive further information regarding salary, role, joining date and other terms.

The exact selection process may vary depending on the candidate and position.

Before Applying

Please complete the required HR Skill Test before applying.

You should also make sure your resume contains accurate information about:

• Education.
• HR experience, if any.
• Recruitment experience.
• Previous company experience.
• Communication skills.
• HR tools or software you know.
• MS Excel or Google Sheets knowledge.
• Notice period.
• Current location.
• Expected salary.

Please do not add skills to your resume that you do not actually know.

Skill Test

Take the HR Skill Test before applying:

Take Skill Test →

After passing the test, share your certificate with us. We will then process your application.

Work Environment

SoftMaji InfoTech is a technology company, so the HR team works with people from different technical and non technical departments.

You may interact with:

• Developers.
• Designers.
• Digital marketing professionals.
• Sales and business development teams.
• Support teams.
• Management.
• Freshers and interns.
• External candidates.

You should therefore be comfortable working with people from different backgrounds.

Final Note

This is not a role where you will only sit and maintain attendance.

You will get practical exposure to different areas of HR and will have an opportunity to understand how HR works inside a technology company.

For the right candidate, this can become a long term career opportunity with increasing responsibilities, performance based salary growth and flexible working options.

If you are a fresher, do not hesitate to apply simply because you do not know everything mentioned above.

We are looking for someone who is willing to learn, communicate properly, take responsibility and grow with the company.

Job Summary

Position: HR Executive
Reporting To: HR Manager
Experience: Freshers Welcome | 0 to 3 Years
Salary: ₹14,600 to ₹27,000 per month
Job Type: Full Time
Work Mode: Office + Flexible WFH
Location: Lucknow, Uttar Pradesh
Department: Human Resources
Education: Bachelor’s degree preferred
Industry: Information Technology
Job Category: Human Resource
Skill Test: Mandatory before applying